[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Re: [Account No.___]
Dear [Name of Recipient]:
I am writing you about my concern that an erroneous charge that appeared on my credit card account statement for [Earlier Month] has still not been reversed. I have just received my statement for the month of [Most Recent Month] and the charge of [$____] that first appeared in [Earlier Month] is still showing.
If first wrote to you about this error, enclosing documentation proving that the entry was an error, on [Date], and have received no response from you. For your convenience, I am enclosing a copy of that 1st letter.
I have had an account with you for [length of time], and until now I have always received prompt and courteous service. Therefore, I’m going to give you the benefit of the doubt and assume that your failure to respond to my request to remove the erroneous charge is due to some broken link in the communications chain of your company.
I look forward to a prompt response to this 2nd letter — and a speedy resolution of this matter.
Sincerely,
[Your Name]
Enclosures