[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
August 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Dear [Name of Recipient]:
Re: [Account No. (Your Credit Card Account No.) ]
I am the only name the above-referenced account, and I am writing to notify you of an error that appears on my most recent statement, dated [Date of Statement], as follows:
[Date of Transaction] [Merchant Name] [Amount Billed]
[Here indicate the exact nature of the error, i.e., I did not purchase anything in that store on that day.]
I request that you investigate this error; in the meantime, I will be deducting the amount erroneously charged for that item from my payment toward this month’s statement.
I expect to hear from you after you have completed your investigation.
Cordially,
[Your Name]
Enclosures