(your street city, state, zip) (date) (name street city, state, zip) Dear ___ (name): I guess you are right, ____ (name)! Although I thought that our charges are justified, your letter as well as a discussion with our service crew who visited you has convinced me that you are partially correct. The ____ (item in question) must have… Read More »

(your street city, state, zip) (date) (name street city, state, zip) Dear ____ (name): The ______ (gift) you sent goes well with the decor of my office. However, I am sorry that I have to return it. I have a policy of not accepting expensive gifts from clients. An original _______ (gift) by _________ (name of artist or… Read More »

(your street city, state, zip) (date) (name street city, state, zip) Dear ____ (name): Thank you so much for writing us about the ____ (product) you purchased on ____, l9__ (date) that you wish to return for credit. However, these are the ___ (product) you ordered and, in fact, paid for them early and took our ____ (number)… Read More »

(your street city, state, zip) (date) (name street city, state, zip) Dear _______ (name): Your appreciation gift regarding the result of the recent court decision was very thoughtful. However, I must decline your kind offer. As a civil court judge, I work very hard at maintaining an image of impartiality. Accepting gifts could very well taint that image.… Read More »

Dear Sir or Madam: The ____ (firm, company, association) mentioned in your letter of ____ , l9__, (date) has had very few dealings with us. This is a reliable and reputable firm as far as we know but we cannot ethically vouch for their credit standing since this firm is not well known to us. We are sorry… Read More »

(your street city, state. zip) (date) (name street city, state, zip) Dear ____ (name): I am sorry that I cannot make a donation to ______ (name of charity) _____ (time period). I am involved with several other charities. I know that your cause is genuine but my financial resources are limited. I have to make my own choices… Read More »

(your street city, state, zip) (date) (name street city, state, zip) Dear Sir or Madam: With much regret, we cannot give you a satisfactory reference for the ______ (name of company). During the ____ (number of years) that we have been conducting business with this company, our experience has been very unsuitable. Our normal credit terms are ___… Read More »

(your street city, state, zip) (date) (name street city, state, zip) Dear ____ (name): Thanks so much for your recent charge account application at ____ (name of company). Unfortunately, after much consideration we find that the information furnished by you does not meet our credit requirements. Perhaps we can consider your application request when your circumstances change. Our… Read More »

(your street city, state, zip) (date) (name street city, state, zip) Dear ____ (name): Thank you for your interest in —- (name of company) and your request for a credit line. Unfortunately, we are unable to grant you the open credit you requested. This was decided based on the information you gave us as well as from our… Read More »

Dear Sir or Madam: We regret that we cannot vouch for the reliability of ____ (company). Our experience dealing with this firm has been unsatisfactory. During the past ___ (time period) that we have been having a business relationship with ______ (company), they have repeatedly failed to meet their financial obligations. In fact, right now they owe us… Read More »