[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Dear [Name of Recipient]:
We are happy to inform you that we have accepted your bid [number], dated [date] in the amount of [amount] to perform [type of work] at our location.
As indicated in your bid, the work will begin [state when work is scheduled to begin] and will be completed no later than [state when work is scheduled to end].
Payment will be made [state how and when payment will be made] [i.e. upon completion of the work].
We look forward to working with you. Should you have any questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Title if any or delete if none]