[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Dear [Name of Recipient]:
Re: Rental of [Address of Rented Property]
This is to inform you that the property you vacated on [Date the Tenant moved out] was left in a state of disrepair that went beyond simple wear-and-tear. There were a number of fixtures that were broken, and some of the interior walls had suffered damage that required extensive repairs.
The security/cleaning deposit that you paid up front was not sufficient to cover the costs of repairing the property. As you know, the rental agreement you signed provides that, in the event this situation were to occur, you would be liable for the additional costs for any required repairs amounting to a total over what your deposit would cover.
I am enclosing copies of the invoices from the plumber, the electrician, and the building contractor who worked on bringing the apartment back to rentable condition. As you can see from the enclosed bill, you are obligated to pay a total of [$ ] for the amount in excess of your security/cleaning deposit.
Please send your check in that amount to the address on this letterhead.
Cordially,
[Your Name]
Enclosures