[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Dear [Name of Recipient]:
I am writing to let you know that your [Check No._______] in the amount of [$_____] has been returned to us by your bank marked “Insufficient Funds.”
You are a valued customer, and we understand that there may have been a minor error in your bookkeeping or a misunderstanding between you and your bank.
We know you would like to get this matter resolved as quickly as possible, as we do.
Will you please call us as soon as you receive this notice, to let us know whether you would like us to re-deposit the check, or you plan to come in to our office to pay by cash or money order.
Thank you for your prompt attention to this matter.
Cordially,
[Your Name]