[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Dear [Name of Recipient]:
Re: [Address of Property]
In accordance with our [lease or rental agreement], I am writing to give you advance notice that I intend to move out of the apartment on [Date of move-out]. Actually, the rental agreement provides for a minimum 30-day notice, and I am notifying you when there are still 45 days left till I move out, so I have pro-rated the amount of rent I will owe, and according to my calculations, I will owe [$_ ] and will send that amount to you by [Date] as my final payment.
I understand that you will want to have access to the apartment in order to be able to show it to prospective tenants, and I will be happy to cooperate with you in this — if you give me adequate advance notice of any visit, as provided for in the rental agreement.
I will contact you again to give you more details about my move, such as my new forwarding address, etc.
Cordially,
[Your Name]
Enclosures