[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional
] [email address – optional
] May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Re: Request for Bid
Dear [Name of Recipient]:
[Your Company Name] is seeking bids for the following [project / product / service]:
[Here provide a detailed list of the project(s), product(s) or service(s)]
Requested Delivery Date: [Date]
Please include in your bid:
1) Total Cost
2) Shipping charges
3) Credit Terms
4) Contact Person
Please address your bid to [Name of Person and Exact Address for Your Company].
Deadline for Bids: [Due Date for Bid].
Please direct all inquiries and correspondence on this matter to: [Name & Phone No.]
We look forward to reviewing your bid.
Cordially,
[Your Name]