October 29, 2010
[Name of Recipient]
[City, State ZIP Code]
Ref: [Account Number]
Dear [Name of Recipient]:
Thank you for your continued business. We have enjoyed having the opportunity to work with you.
However, in light of some recent payment difficulties our company has experienced, we are revising our payment policies. As of [Effective Date], all payments must be made by certified check. Any other form of payment will be denied or returned to you. While I understand this may cause some inconvenience, it has become necessary to make this change. Should you have any questions or concerns regarding this matter, please do not hesitate to contact me.
Thank you, in advance, for your understanding.
[Title if any or delete if none]