May 19, 2009
[Name of Recipient]
[City, State ZIP Code]
Dear [Name of Recipient]:
As you will recall, during our phone conversation on [Date of Phone Call], you agreed that I should go ahead and get the necessary repairs done on the items in the apartment that I mentioned: [Here list the separate items, i.e. leaking kitchen faucet, broken ceiling tiles, etc.] I was able to do some of the work myself, but I did need to call in a plumber for the faucet.
You instructed me to send you the invoices and receipts for the work and you would reimburse me, and I am enclosing receipts for supplies I bought and the plumber’s invoice: [Here itemize: i.e., $21.95 hardware, etc.]
Please send me a check for the total amount of [$___]; or, if you prefer, I can deduct this amount from my next rental payment.
I look forward to hearing from you.