May 19, 2009
[Name of Recipient]
[City, State ZIP Code]
Dear [Name of Recipient]:
We are looking into the possibility of changing our supplier of [product or raw material], and are writing to request information on your ability to meet our supply needs.
In these critical economic times, we are all looking for ways to economize, and that is why, in my questions to you, I am going to emphasize the word “quantity.” We generally order [Here indicate size of order] of [product or raw material] on a [daily, weekly, or monthly] basis, so we would be very interested in purchasing the bulk of our supplies from a company that offers an attractive quantity discount.
We look forward to hearing from you.