[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Dear [Name of Recipient]:
Re: [Address of Property]
This will confirm that I have received your notice that you plan to vacate the above-mentioned property on [Date of Move-out], That is the last day of the month, and if the move-out is completed on that day, there will be no need for any further payment, since your rent is paid up through the end of this month.
Your security/cleaning deposit of [$ ] will be refunded approximately [No. of days or weeks] after your departure, if the premises are left in order and satisfactory condition; however, as per our rental agreement, if any extra cleaning and/or repair is necessary to restore the property to its condition when you moved in, the costs for such work will be deducted from the security deposit.
Thank you for including your forwarding address; I will send your refund there.
I wish you the best in your new home.
Cordially,
[Your Name]
Enclosures