[Your Name]
[Street Address]
[City, State ZIP Code]
[phone number – optional]
[email address – optional]
May 19, 2009
[Name of Recipient]
[Title]
[Company Name]
[Street Address]
[City, State ZIP Code]
Dear [Name of Recipient]:
[Your Company Name] is planning to open an office at [Street Address and City] which will employ approximately 25 staff persons. We are looking into the possibility of leasing a number of items of office equipment, including [Here list the major items you plan to lease, i.e., desks, copiers, file cabinets].
Our grand opening is scheduled for [Date____], so we would need to have all our equipment in place by then.
Please let us know whether you would be able to handle an order of this magnitude, and if so, please send details about cost, service contract, whether you have a quantity discount, etc. Additionally, we would appreciate it if you would provide a few phone numbers of satisfied local customers that we might call for a reference.
I look forward to your response. Once I have reviewed it, I will call to set up an appointment for a representative from your company to meet with me to discuss the matter in detail.
Sincerely,
[Your Name]
Enclosures